Central Kitchen ERP

Central Kitchen ERP is a complete operations management platform designed for a central kitchen that supplies multiple café outlets. It replaces manual spreadsheets and disconnected systems with a single, reliable source of operational and financial data.

The platform covers the entire workflow, including supplier purchasing, ingredient catalogs, goods receipt, FIFO batch tracking, expiry monitoring, recipe based production, waste recording, sales orders, and outlet dispatch. Every module is connected to a double entry accounting system that automatically creates journal entries without requiring manual input from staff.

Inventory events such as goods receipt, production completion, waste, outlet delivery, and supplier payments automatically generate the appropriate debit and credit entries. Each entry includes a reference to its original document, such as a purchase order number, batch ID, or production order. This creates a complete audit trail and allows users to trace financial reports back to the related physical transactions. The system has reduced approximately 20 hours of manual bookkeeping each week.

Strict unit conversion validation helps prevent incorrect inventory records. Before saving a goods receipt, quick purchase, adjustment, or other stock transaction, the system checks whether a valid conversion rule exists between the transaction unit and the base unit. If a rule is missing, the user receives a clear message containing the item name, unit, and instructions for resolving the issue.

Production costs are calculated in real time for every finished product. Transportation costs can be configured for each outlet using a flat rate, weight based calculation, or distance tier. Owners can review ingredient costs, product margins, and outlet profitability directly from the dashboard.

The permission system gives owners detailed control over what each role can access. Permissions such as viewing purchase orders, approving purchase orders, and creating vendors can be managed separately. Custom roles can also be created without changing the application code.

The system automatically generates invoices and delivery notes in a format compatible with iPOS 5.0, supporting warehouse scanning and document processing.

A companion mobile PWA gives owners access to stock levels across warehouses and outlets, product cost breakdowns, and key financial information such as revenue, cost of goods sold, margins, and outstanding payables. Essential data remains accessible offline through service worker caching.